BATRA BY LAWS
ADOPTED AUGUST 4, 1993 REVISED JULY 18, 2004
The name of this organization is the Bay Area Therapeutic Recreation Association hereinafter called BATRA or the Chapter.
The Chapter is established to further the objectives set forth by ATRA by serving as an advocate for therapeutic recreation in the areas of service, networking, research, education and promotion of professional standards.
Individual members shall be: (1) professionals/paraprofessionals and who reside and/or work within the following counties: Contra Costa, Santa Clara, San Mateo, Alameda, San Francisco, or Santa Cruz. (2) Supporting professionals and supporting students whom resident and/or work within any county within California with the exception of those listed in item one (1).
Individual members shall be current members in good standing of BATRA, reside and/or work within the afore mentioned geographical counties, and be classified as one of the following: (1) Professional Member â€” an individual who holds current Certified Therapeutic Recreation Specialist (CTRS) credentials from the National Council for Therapeutic Recreation Certification; (2) Supporting Professional Member â€” an individual who holds current Certified Therapeutic Recreation Assistant (CTRA) credentials from the National Council for Therapeutic Recreation Certification or working as a therapist in the field, and resides outside of the aforementioned six bay area counties; (3) Student Member â€” any individual currently enrolled in a therapeutic recreation education program at San Jose State University, San Francisco State University, or University of California â€” Hayward. (4) Supporting Student Member â€“ any student currently enrolled in a therapeutic recreation education program at any college or university not mentioned above.
Members in Good Standing
An individual who meets the qualifications for membership in the appropriate classification, has paid the appropriate fees, and agrees to uphold the standards and ethics of Bay Area Therapeutic Recreation Association, is a member in good standing.
Rights and Privileges of Members in Good Standing
All members shall receive regular membership services. All members may vote and are eligible to serve on the Board of Directors of the Chapter. The office of Secretary, Treasurer and Member-at-Large of the Chapter shall be opened to any member in good standing. The office of President and President-Elect shall be open to any Professional Member in good standing. The office of Student Representative to the Board is open to any Student Member in good standing.
The Board of Directors of the Chapter shall determine the dues structure and designate the period in which the membership will be in effect.
Termination of Membership
Membership in the Chapter shall be terminated for the following reasons: (A) For non payment of dues after sixty (60) days of delinquency. Membership may be reinstated by current membership dues. (B) For failure to met any of the membership qualifications, as delineated in Article III, Section 3.
The officers of the Chapter shall be President, President Elect, Secretary, Treasurer, three (3) Members-at-Large, and a Student Representative to the Board.
The President, President Elect, Secretary, Treasurer and Members-at-Large shall be selected from among the Chapter Membership. The Student Representative to the Board shall be appointed by the Board of Directors.
(A) The President of the Chapter shall guide and direct the organization in its policy making and management functions. S/He shall perform all duties as cited in Roberts Rules of Order, Revised. (B) President Elect of the Chapter shall assist the President and act in his/her absence. (C) Secretary of the Chapter shall perform all duties as cited in Roberts Rules of Order, Revised. (D) Treasurer of the Chapter shall perform all duties as cited in Roberts Rules of Order, Revised. (E) Members-at-Large shall participate in deliberation on Chapter matters, contribute to formulating decisions, assist in carrying out recommended actions and monitor committee functions and make reports as required. (F) Student Representative to the Board shall participate in deliberation of Chapter matters, contribute to formulating decisions, assist in carrying out recommended actions and make reports as required.
Term of Office
The President, President Elect, Secretary and Treasurer, Member-at-Large, and Student Representative to the Board shall hold office for a period of one (1) year. Officers will be elected at the annual Chapter election meeting. At the conclusion of the annual Chapter election meeting, the following year, the President Elect shall assume the Office of the President. The out going President may elect to assume a Member-at-Large Office following the conclusion of their term as President.
The Board of Directors shall be empowered to fill vacancies among officials and Members-at-Large for the remainder of the unexpired term.
Board of Directors
The Board of Directors, hereinafter referred to as the Board, shall include the President, President Elect, Secretary, Treasurer, three (3) Members-at-Large, and Student Representative to the Board.
Duties and Responsibilities
The Board shall supervise and direct the affairs of the Chapter, shall determine its policies or changes therein within the limits of the By Laws and shall actively implement its purposes. It may adopt such rules and regulations for the conduct of its business and shall be deemed advisable.
Meetings of the Board
There will be a minimum of four (4) meetings of the Board each year. A call for a special meeting of the Board may be issued by the President when deemed necessary or by written request by four (4) members of the Board.
Quorum for the Board Meeting
The presence of the majority of the Board shall constitute a quorum at a regular meeting of the Board.
Nominations and Elections
The President shall appoint a committee chairperson who shall select not less than three (3) members from the Chapter to serve as members of the committee. The committee shall conduct the nominations and election of officers in accordance with Roberts Rules of Order, Revised.
The committee shall solicit nominations of one or more candidates for each of the positions to be filled. In selecting the candidate, considerations should be given to professional qualifications, service to the Chapter and the field of therapeutic recreation, geographical balance on the board and other factors. Each candidate shall confirm, in writing, his/her intent to service if elected. The Nominations Committee shall present to the Board the slate of candidates for the Board vacancies at least forty-five (45) days prior to the annual Chapter election meeting.
The slate and ballot shall be mailed to all voting members in good standing at least thirty (30) days prior to the annual meeting, and the ballot returned within fifteen (15) days. The ballot shall provide each voting member the option of write-in candidates for each office, if prior consent has been received.
The candidates receiving the highest majority of the votes cast shall be declared elected. In the event of a tie, the officer shall be elected by a majority vote of the Board. The Chairperson of the nominating committee shall notify all candidates of their status immediately following the tabulation of the ballots.
The Board of Directors annual officer vacancies, to be elected annually, include: President Elect, Secretary, Treasurer, and two (2) Members-at-Large. The current President Elect will assume the office of President, the outgoing President will assume one (1) Member-at-Large office. Members-at-Large may be re-elected for one (1) additional term to serve not more that two (2) consecutive years. These shall constitute the seven (7) members of the Board.
The Board shall establish standing committees and the President shall establish such special committees as may be required to further the work of the Chapter. Chairpersons of such committees shall be members of the Chapter and shall be appointed by the President with the approval of the Board.
Finance and Budget Committee
The Finance and Budget Committee shall consist of the President, President Elect, and Treasurer. The Treasurer shall chair the Finance and Budget Committee which shall prepare the annual budget, monitor and report to the Board on the financial status of the Chapter, and develop long range financial plans of the Chapter.
The President of the Chapter, or a selected appointee, shall serve as the designated Chapter Representative to the Affiliate Council of the ATRA. The Representative shall serve as the liaison between the Chapter and the ATRA Board of Directors
Meetings of the Chapter shall be conducted at least one time per quarter. Notice of such meetings shall be mailed to the officers of the Board and all members of the Chapter within fourteen (14) days of the stated meeting.
Special membership meetings may be called by the Board upon request of twenty-five (25) percent of the Chapter members. Notice of such meetings shall be mailed to all Chapter members at least seven (7) days prior to the stated meeting.
Members present at any duly called membership meeting shall constitute a quorum.
Roberts Rules of Order, Revised shall govern the Chapter in all cases to which they are applicable and in which they are consistent with these By Laws and any special rules of order the Chapter may adopt.
Amendment of By Laws
Amendments of the By Laws may be made by two-thirds (2/3) majority vote of all voting members present at any duly called membership meeting, with at least fourteen (14) days prior notification.
No part of the net earnings of BATRA shall inure to the benefit of, or be distributed to, its members, officers, or other private persons, except that BATRA shall be authorized and empowered to pay reasonable compensation of services rendered and to make payment and distributions in furtherance of the purpose set forth in Article II hereof. No substantial part of the activities of BARTA shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and BARTA shall not participate in, or intervene in (including publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Upon dissolution of BATRA, the Board of Directors or as many be called the members of the Board shall, after making payment of all liabilities of BATRA, dispose of all assets of BATRA exclusively for the purpose of BATRA in such a manner, or to such organization(s) operated exclusively for charitable, educational, religious, or scientific purposes as shall, at the time, qualify as an exempt organizations(s) under Section 501 (c) (6) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) as the Board of Directors or as sometimes know herein as the Board, shall determine.
ADOPTED AUGUST 4, 1993 REVISED JULY 18, 2004